Privacy Policy
The Reserve by Creative World of Montessori (“The Reserve,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information of students, families, staff, and website visitors.
This Privacy Policy explains how we collect, use, disclose, and protect information in connection with our school, website, programs, communications, and services. The Reserve serves students in grades 7 through 12 in Centerville, Ohio.
By using our website, scheduling a tour, contacting us, enrolling a student, or interacting with our staff, you acknowledge that you have read and understood this Privacy Policy.
1. Information We Collect
We may collect personal information from students, parents, guardians, staff, and website visitors, including:
- Student name, age, grade level, date of birth, and contact details
- Parent or guardian names, phone numbers, email addresses, and addresses
- Enrollment, emergency contact, medical, custody, and authorization information
- Academic records, progress information, attendance information, and school-related documentation
- Information related to programs such as STEAM Lab, College Credit Plus, clubs, scholarships, and student activities
- Payment, tuition, scholarship, or billing-related information, where applicable
- Information submitted through website forms, tour requests, phone calls, or email communications
- Website usage information, such as IP address, browser type, pages visited, and cookies
2. How We Use Information
We use collected information for purposes related to education, safety, communication, and school administration, including:
- Processing inquiries, tour requests, applications, and enrollment
- Providing student-centered education and school programming
- Communicating with families about school updates, student progress, events, and services
- Supporting student safety, health, emergency response, and authorized pickup procedures
- Administering tuition, billing, scholarships, and applicable programs
- Supporting academic planning, enrichment programs, College Credit Plus, clubs, and student activities
- Complying with applicable Ohio and federal laws, licensing rules, reporting obligations, and school policies
- Improving our website, communications, programs, and services
3. How We Share Information
We do not sell, rent, or trade personal information.
We may share information only when reasonably necessary, including:
- With authorized school staff and administrators
- With parents, guardians, or authorized individuals listed in school records
- With service providers that help us operate our website, billing, communication, enrollment, or educational systems
- With emergency responders, medical providers, or safety personnel when necessary
- With government, licensing, education, scholarship, or regulatory agencies when required
- With courts, law enforcement, or other authorities when required by law
- With your written consent
4. Student and Children’s Privacy
The Reserve takes student privacy seriously. We do not knowingly collect personal information from children through our website without appropriate parental or guardian consent where required by law.
Parents and legal guardians may request to review or update certain student records by contacting our administrative office.
5. Photography, Video, and Media
The Reserve may take photos or videos during school activities, events, classroom projects, or student programs.
We will obtain appropriate consent before using a student’s image in external-facing materials, including our website, social media, advertising, or promotional materials.
Parents or guardians may withdraw media consent by submitting written notice to the school.
To exercise these rights, please contact our administrative office in writing. We will respond to all requests promptly and in accordance with applicable law.
6. Cookies and Website Tracking
Our website may use cookies and similar technologies to improve user experience, analyze traffic, and understand how visitors use the website.
You may disable cookies through your browser settings. Some website features may not function properly if cookies are disabled.
You may withdraw your media consent at any time by submitting written notice to our office.
7. Website Cookies and Tracking Technologies
Our website may use cookies and similar technologies to enhance user experience and analyze traffic. We do not use our website to knowingly collect personal information from children under the age of 13 without verifiable parental consent, in compliance with COPPA.
You may control cookie settings through your browser preferences. Disabling cookies may affect certain website functionality.
8. Data Security
We use reasonable administrative, physical, and technical safeguards to protect personal information from unauthorized access, disclosure, alteration, or misuse.
No system can be guaranteed to be completely secure. If we become aware of a data incident affecting personal information, we will respond in accordance with applicable law.
9. Third-Party Links
Our website may link to third-party websites, including social media platforms, scheduling tools, payment systems, or educational resources.
We are not responsible for the privacy practices, content, or security of third-party websites. Please review their privacy policies before submitting information.
10. Updates to This Policy
We may update this Privacy Policy from time to time. Changes may be posted on our website or communicated to families when appropriate.
Continued use of our website or services after changes are posted means you accept the updated Privacy Policy.
11. Updates to This Privacy Policy
We reserve the right to update this Privacy Policy at any time. When we make material changes, we will notify enrolled families by written notice or prominent posting at our facility. Continued enrollment or use of our services following notification constitutes acceptance of the updated policy.
12. Contact Information – Privacy Matters
For questions, requests, or concerns regarding this Privacy Policy, please contact us at:
The Reserve by Creative World of Montessori
Centerville, Ohio
Phone: (937) 800-4405